Circulation & Reserves for Law Faculty
Borrowing: Law Faculty may borrow most law library materials for the full academic year ending with May 31st. Some reserve items only circulate for one day.
Renewals: You will be sent a list of all your checked out materials every April for return or renewal. Simply reply to this email noting which items you wish to renew and which you will be returning. If you have a large number of items to return, either at this time or any other time throughout the year, please contact Circulation 404-727-6824 or by email and we will send someone over to help collect and return materials. Items which have been recalled or have reached their renewal limit will need to be returned.
Lost items: Items not renewed will receive 3 successive overdue notices (21 days). During the second week of July (six weeks later), the item will be declared lost and the faculty member will receive a detailed invoice. If the lost items are not found and returned or replaced by August 1st, the invoice will be submitted to the Law School or home department for payment (deduction from the facultyís PDA).
The replacement cost for lost materials is $100 or the replacement cost of the item as determined by the Library, whichever is greater. The Library will accept replacements in kind for lost materials, provided the item is new and given to the Library prior to August 1st. This policy applies to Law Library materials, please contact other campus libraries for details on their policies regarding overdue and lost materials.
Take Home Exams at the Library
Our staff at the Circulation Desk will be glad to facilitate the passing out and collecting of exams, here are the things you should know:
1.) Security of your studentsí exams and adherence to the honor code are very important to us. For these reasons, exams are available for pick up and return only between the hours of 9:00AM to 5:00PM Monday through Friday. These are the hours when professional staff will be available to supervise the libraryís role in the exam process.
2.) Each exam must come in its own individual envelope with the professor's name, instructions, and the course name and number on it, as well as spaces for students to fill in the following information:
- Exam number
- Date and time of pick up
- Date and time of return
These envelopes are available from the registrar.
3.) Students must return their exams in the original, sealed envelopes, along with any honor code statements or other additional documents. Exams, once turned in to the Circulation Desk, will only be given to the examining professor, her or his administrative assistant, or to the Registrar.
4.) We ask that for each class you provide us with a sheet including:
- Your name and the course title
- A roster of the studentís names so we can ensure no exams go missing
- A phone number or other contact information (administrative assistant, etc.) in case students have problems/questions/emergencies
To best assure full accountability, any exams which do not meet the description above will not be handled by MacMillan Law Library staff and will be given to the Registrar's Office. Please contact the Registrar's Office (404-727-6832) if you have any questions about class rosters, exam numbers or dates when grades are due.
The Law Library will hold completed student exams for collection by your or your designee only until the last day of the term. On the last day of the term, all unclaimed exams will be given to the Registrarís Office. We cannot mail or ship them to individual faculty members.
Proxy Borrower and Research Assistant Status
Law Faculty may designate various students to be either their proxy borrower/research assistant. A professor may have any number of proxies/research assistants at one time.
- Proxies/RA's may check out materials in their professorsí name at all campus libraries. Once a student is a proxy for a faculty member, the privileges are good all over campus. These students may make photocopies or print materials for their faculty by taking the materials to the Copy Center (IST) on the first floor of the Law School. Materials will be printed or copied their and charged the faculty member's account. Misuse of this privilege for personal work is an Honor Code violation and will be referred to the Dean of Students.
In order for a student to become a proxy/research assistant, they need to have a form for these privileges filled out by the professor and returned to Circulation. The forms are available from the Circulation desk.
Once this form has been completed and returned, it will take about 1 work day to be processed.
Q: Can my research assistant place Interlibrary Loan or Document Delivery requests for me?
A: For your protection and theirs, we do not allow student research assistants to place these requests in your name. You can place requests for delivery of materials at the Library's Faculty Request form online.
Placing materials on Reserve for your Class
By submitting their syllabus/i to the Reserve Desk, not only does ReservesDirect improve student access to materials for their classes, but keeping track of course materials (not only for the current semester, but for future semesters as well) is made much easier. Once a course has been created, it can simply be reactivated for future use; individual items can be added or removed as needed. Reserves staff will apply for and track copyright compliance for all materials on Reserve.
To submit materials for your class: You may send us a copy of your syllabus (paper or electronic is fine [email us!]) or a list of citations. You may also include any copies of materials you wish to use, or you can just submit the materials along with this form directly to Reserves staff. Woodruff Library has also made a good visual guide for faculty using ReservesDirect.
For ALL photocopies we ask that you include a copy of the title page and the copyright page from the front of a book or periodical volume.
All personal materials will be returned to you at the end of the semester unless you indicate otherwise.
How quickly materials can be made available for you class depends on
- the completeness of the list or syllabus you provide us with
- how readily available the materials are
- the time of the semester you submit them.
While additional items can always be added at any time during the semester, we ask that you provide us with a clean copy of your syllabus to work from (electronic or paper is fine). If you have paper or electronic copies of materials already which you wish to give to us to use that will also expedite the process. Items available at the Emory libraries will be made available within 3-5 working days (depending on time of the semester and size of the list) while items which must be recalled or obtained via library order or InterLibrary Loan will have more open ended completion dates.
Copies of items not owned by Emory University Libraries: It is not possible for us to place ILL materials, or copies of ILL materials on Reserve for an extended length of time. Placing a paper copy of the material you have requested on reserve is a temporary solution while the library attempts to purchase a copy for our collections.
Should I use ReservesDirect or Blackboard?
That depends: LearnLink is best at creating student community, Blackboard is best at administering courses, and ReservesDirect is best at providing course materials. Training contact information for each system is provided below.
ReservesDirect (for help and training for Law faculty, email Felicity Walsh) is open-source software, developed at the Emory Libraries to manage electronic and physical library materials reserved for university courses. Because it manages both physical and electronic items, ReservesDirect provides your students with required course readings and/or to give your students the convenience of online materials.
- Articles and book chapters can be placed online along with books, bound volumes of periodicals, and other materials owned by the library or by you. You can also upload files such as syllabi, lecture slides, and assignments to ReservesDirect, or you can us files or lists of citations and we can digitize materials for you as long as the material is compliant with copyright law (please see the Copyright section below).
- When you use ReservesDirect you can organize material according to timeframe, subject matter or any other designation that works for you and your students.
- Materials placed on reserve for your course are preserved for future use and entire classes can be reactivated in subsequent semesters, greatly reducing the time and effort needed to prepare for these classes.
- The database of scanned items can be searched to see if the materials you need for your class have already been digitized
- All courses, instructors and student enrollments are fed into ReservesDirect by the Registrarsí office, so instructors and students will automatically see all their classes when they log in.
- Students who are not enrolled in classes may still join a class to preview it (say during the add/drop period).
- Faculty can track statistics for their courses (these statistics tell how many times each electronic item is viewed, though not by whom).
Blackboard (for help and training, email classes(at)emory.edu or visit the online manual) is a course and organization management system that makes the creation, organization, and management of course content on the web relatively simple. Blackboard can be accessed through a web browser from any computer with Internet access.
- Courses in Blackboard are created automatically.
- Once created, courses may be reactivated by the professor in order for students to be able to access materials posted there.
- Various file types of electronic course materials, not physical items, can be managed via Blackboard. All material must be compliant with copyright law (please see the Copyright section below). Blackboard supports a much wider array of activities for your course community, including course discussion boards (threaded discussions), collaboration tools (chat rooms, wikis, blogs), e-mail, file sharing, grade book, tests and surveys, class rosters, course copy, and an interactive assignment tool.
- Lists of materials can be loaded directly from ReservesDirect into Blackboard in a matter of 5 minutes.
- Non-enrolled students may browse the list of available courses in Blackboard, but cannot join unless added by the instructor.
- Blackboard offers in depth statistics tracking that allows instructors to track which students have opened files.
Copyright and Electronic Reserves
Content placed on Reserves Direct and Blackboard must comply with U.S. Copyright law. No one should post content consisting of copyrighted material or portions of copyrighted material without first:
- determining that the content falls within the public domain,
- obtaining permission from the copyright owner, or
- Determining, after a reasonable analysis, that the content is a fair use for which permission is not required.
For an overview of the copyright implications of coursepacks versus ReservesDirect, see this presentation which outlines the issues and costs in under 9 minutes.
For more information regarding the public domain, fair use analysis, requesting permission and other related topics concerning electronic reserves, see the Woodruff Library's Copyright page.